Fiscal and Human Resources Officer / Administrative Business Professional

Working/Functional Title

Fiscal and Human Resources Officer

Position Summary

Reporting to the Assistant Vice President/Chief of Staff, this position will manage Major Administrative Unit (MAU) level fiscal operations and coordinate human resource functions for the Office/unit focusing on managing financial operations (transaction approval, payroll approval, requisitions, purchase orders, invoice approvals, contract review and approvals, ledger reconciliation and budget allocations and transactions) and financial reporting.

Additionally, the position supports planning, execution, and tracking of the Creating Inclusive Excellence Grant (CIEG).  For more than 50 years, Michigan State University has sought to provide central support for the recruitment, retention and advancement of faculty, staff and students who are members of underrepresented groups.  While the work initially focused on meeting federal, state and local compliance regulations, it has evolved to address the following institutional priorities: increase diversity, promote inclusion, ensure equity and enhance outreach and engagement.

The human resource functions include position description development, posting and tracking positions, hiring, onboarding, processing performance evaluations, training and retention, and unit time administration and reporting.  As IDI’s human resources officer, this role aligns talent management strategies and initiatives with unit and team goals to ensure the organization has the right talent, skills, and workforce structure to achieve its strategic objectives.  Advising on approaches and best practices to bridge the gap between HR functions and business needs, this position is a key advisor, proactively identifying and addressing the workforce challenges to drive organizational success.

The combined function of this position is to serve as an essential resource for the vice president and chief diversity officer and assistant vice president/chief of staff, as well as other employees in the Office providing guidance and instruction on fiscal and human resources procedures, policies, and practices.

CHARACTERISTIC DUTIES – RESPONSIBILITIES

• Directs and manages the fiscal operations of the Office/unit and reconciles the budget to keep team leaders informed of expenditures
• Manages personnel and financial responsibilities associated with the Office/unit-sponsored Creating Inclusive Excellence Grant (CIEG)
• Provides leadership and expertise to Office/unit staff responsible for budgeting, identifying, and allocating resources
• Consults and collaborates with Office/unit leaders on budget planning and processes
• Manages personnel and financial responsibilities associated with the Office/unit-sponsored Creating Inclusive Excellence Grant (CIEG).
• Works closely with the Outreach and Education Manager to manage event and program expenditures, and reviewing and approving associated contracts
• Coordinates all unit hiring, monitoring, onboarding and review processes
• Serves as a subject matter expert for fiscal- and HR-related processes and policy changes
• Interprets and summarizes materials to keep the Office informed of pertinent policy updates and relevant information
• Design and lead implementation of solutions to enhance operational excellence, including organizational design and development, management and talent development, employee engagement initiatives along with others
• Ensure the communication of timely employee-related information to management teams as necessary
• Works with leadership to create recruitment plans and pipelines for open positions within the MAU
• Creates onboarding plans and participates in educating newly hired employees on HR policies, MAU policies, university policies, and internal procedures and regulations
• Manages performance appraisal and feedback programs, including support of managers on performance review process and appropriate feedback, language, and documentation
• Consults on employee and unit performance, organizational and leadership matters
• Interprets University policy and administrative procedures in response to inquiries and initiates necessary action
• Coordinates all unit hiring, monitoring, onboarding and review processes
• Approves employment payroll via HR/Payroll and Applicant Tracking Systems for Temporary, On-Call and Student Employee populations (TOCS)
• Serves as the coordinator for facilities management for the Office/unit
• Fosters a culture of equity, inclusion and diversity within the organization
• Provides comprehensive HR support across the employee life cycle, ensuring professional development opportunities are effectively planned, implemented, and managed within the unit
• Other duties as assigned

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business/human resources-related field or in a field which corresponds to the particular department of employment; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit; experience in a supervisory role; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

• Three or more years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit.
• Experience with word processing, database, spreadsheet, and presentation software and/or desktop publishing, and web page software.
• Deep understanding of and demonstrated commitment to diversity, equity and inclusion, affirmative action and equal opportunity, talent management, and education and training.
• Experience working collaboratively and effectively with various constituencies while advancing the mission and strategic priorities of an employer/unit of similar operational conditions as the University and Office for Institutional Diversity and Inclusion.
• Well-organized and self-directed, exhibiting a high level of integrity that engenders trust and confidence.
• A team player who contributes meaningful ideas, is adept at problem solving and improving processes.
• Demonstrated success of six months or more with regular, recurring performance of progressively more responsible or expansive work experience in a fiscal/human resources function
• Must possess exceptional communication skills, along with an adeptness in strategic thinking, analytical skills, problem solving and attention to detail.
• Must have a track record in establishing procedures, implementing processes, and meeting deadlines.
• Excellent analytical problem-solving skills, judgment and decision-making skills in highly complex situations.
• Ability to maintain demanding timelines with multiple priorities.

Preferred Qualifications

• Demonstrated ability to serve a diverse team of professionals performing highly complex, interrelated institutional service, educational, and compliance functions across a large, dynamic community and constituency. 
• Demonstrated knowledge and experience implementing inclusive and equitable human resources policies, practices and procedures
• Bachelor's degree or some college coursework including courses related to Human Resources with certification as a human resource specialist (CHRS)
• Experience and knowledge of payroll deadlines and working with union contracts; ability to multitask in a very fast paced/high volume, deadline driven environment
• Excellent customer service skills and the ability to maintain professionalism with all types of customer interactions; contractual interpretation experience with CT, AP and APSA and experience with Temp/on-call employees.
• Familiarity with the following: Microsoft 365 Suite, PowerBI, Spartan Financial Navigator (SFN), Cognos Query Studio, EBS, PageUp, SAP Concur, Student Information System/Campus Solutions, Qualtrics, financial reporting and research administration.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

• A cover letter describing in detail, your interest in and qualification for this position.
• A comprehensive resume describing in detail, your knowledge, skills, and experience as it relates to the duties and responsibilities of this position.
• A list of three (3) professional references who can provide information regarding the quality of your work, competency to perform in this position, and preparation for success.

Special Instructions

Please provide ALL application materials at time of applying.

MSU Statement

Michigan State University has been advancing the common good with uncommon will for more than 160 years. One of the top research universities in the world, MSU pushes the boundaries of discovery and forges enduring partnerships to solve the most pressing global challenges while providing life-changing opportunities to a diverse and inclusive academic community through more than 200 programs of study in 17 degree-granting colleges.

Work Hours

STANDARD 8-5

Website

inclusion.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends March 25, 2025 at 11:55 PM