Sr. Academic Governance Coordinator / Business Process Professional

The Secretary for Academic Governance’s responsibilities include managing the elections of faculty to various university-level committees, advising participants in academic governance on parliamentary procedure and the Bylaws for Academic Governance, preparing the agendas and minutes for several committees, and tracking the progress of dozens of initiatives working their way through the academic governance system. The Deputy Secretary would be responsible for assisting the Secretary for Academic Governance in fulfilling those responsibilities. 

Support and coordinate cyclical administrative processes and provides office management. Responsibilities include organizing elections to governance bodies, facilitating orientation for new members, tracking items as they progress through academic governance, and maintaining the office's document archives.

Responsibilities 

Election management: conducting outreach to colleges and academic units regarding elections to raise awareness of opportunities to participate in academic governance, with a focus on engaging diverse constituencies for equitable and inclusive representation. Developing election materials such as ballots, memos, and other correspondence. Conducting university-level elections for faculty vacancies on the Faculty Senate, Standing Committees, Advisory-Consultative Committees, At-Large Faculty Members of the Steering Committee, and other governance bodies.

Updating the office's public academic governance roster and mailing lists, maintaining accurate attendance records for academic governance bodies and facilitating outreach members who are absent.

Academic governance document maintenance and website management: conducting outreach to governance bodies for reports, storing them, and uploading to the office's website, proofreading and formatting minutes, agendas, and other governance documents submitted by governance leaders for consistency with office standards and uploading them to our office's website, properly archiving documents and records and storing them in the office's document library.

Who We Are Looking For

The ideal candidate is self-motivated, highly organized, and capable of managing and prioritizing multiple tasks without supervision. 

This person may be responsible for student employment recruitment, training and supervision, presenting to faculty and staff on current policies, as serving as a backup to other administrative staff. The person must maintain a current working knowledge of MSU policy and procedures in order to advise faculty, staff, and students.