Research Administrator II

Position Summary

This role performs independent complex professional support to the University research enterprise by providing services in Post-Award Administration, Research Compliance and Training, and Research Administrative Service; and, serves as a resource for the Office of Research & Innovation Post Award Grand Management unit.

The Research Administrator II will manage all aspects of post award research administration for a diverse group of faculty, and work with the Office of Sponsored Programs and Contracts and Grants Administration to carry out aspects of grant awards and revisions This role also works with other collaborating universities and research organizations, research sponsors including federal and state government, foundations, and industries; reviews annual reports to funding agencies, reviews budget and financial transactions to ensure compliance with sponsoring agency regulations and Universities policies and procedures; develops and coordinates multiple projects with accounting support; and, performs other administrative duties as needed. 

Post Award Administration Services

• Assists with the administration, monitoring, and financial management of moderately complex projects in accordance with applicable federal, state, local, and university policies, procedures, and regulations.
• Provides support with post-award administration of grants, contracts, clinical trials and PI initiated clinical research and trials. 
• Guides investigators by reviewing the award budget status; assists with preparation of interim and final financial and technical progress reports. 
• Examines project financials and budgets for accuracy and reports discrepancies to immediate supervisor and investigator.
• Processes project account closeout activities; helps develop final reports, assists with analysis of project logistics as required, and notifies immediate supervisor and investigator of concerns.
• Tracks progress of invoices, payments and subcontract and sponsor communication.
• Coordinates ordering of supplies and services.
• Prepare cost-share entries and effort reporting.

Research Compliance and Training

• Reviews research compliance process components, including budget review and justification, feasibility, research billing process, conflict of interest reporting, program evaluation and monthly and annual reporting processes.
• Helps leadership in the training of researchers, faculty and administrators on grant submissions, research and paperwork, clarifying roles and correct research process, and application of appropriate regulations.  

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a research-related field; one to three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience. This job requires completion of Essentials of Research Administration (MSU Certificate) or equivalent within one year of hire. 

Desired Qualifications

Four year degree in business or accounting preferred. Experience supporting pre and post-award research administration, including budgets, expenditures, grants, contracts, cost sharing, or project closeouts. Knowledge of research requirements and experience with financial or research administration systems, such as EBS, Kuali, Business Intelligence, or comparable systems. Proficiency with Microsoft Excel and Word. Strong analytical, organizational, communication, and problem-solving skills, with the ability to manage competing deadlines, maintain accurate records, exercise sound judgment, and work collaboratively. Research administration training or certification is preferred.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter.

Work Hours

STANDARD 8-5

Website

https://research.msu.edu/pagm

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends October 27, 2026, 11:55 PM