RECP Administrative Partner / Administrative Business Analyst

Working/Functional Title

RECP Administrative Partner

Position Summary

Salary- $65,000 - $80,000- annually depending on experience.  MSU Benefits - Free comprehensive health care for you and your family as well as a 10% contribution toward your retirement; Generous sick, vacation, personal and holiday time; Eligible to work a partial remote schedule after a successful probationary period or at supervisor's discretion.

This position will report to the AVP of Real Estate & Capital Planning, coordinating and assisting in the oversight of department business operations including administrative, human resources, and finance functions. This position provides administrative support and may be asked to support other executive level personnel, either long-term or in a backup capacity including managing calendars and travel and expenses for those supported. This position collaborates with unit HR on departmental recruitment efforts (staffing requests, screening matrices, hiring, termination), compensation and classification, staff moves, and overseeing the department's performance excellence process for all personnel in the Real Estate Operations (REO), Planning, and the Design and Construction department. This position services as the account manager of the department business operations account.

Percentage of duties:

40% Administrative Support Functions: Assists with managing calendars and events for AVP of Real Estate & Capital Planning, Director of Real Estate Operations, Director of Design and Construction, and the Planning Team (Principal Planner, Campus Planner, University Engineer, Capital Renewal Manager & Coordinator, and Cost Estimator). Assist with travel and expenses as necessary. Attend all-staff meetings for REO as the main department10 administrative support. Manage working lunches/meetings/meet and greets for RECP (includes REO, Planning, and Design & Construction teams). Assists in parking management for events with adequate lead time. Supports and backs-up other executive level administrative support personnel.

40% Human Resources Support Functions: Acts as HR liaison and manages all HR activities for Real Estate Operations (including off campus units KBS, HLG, Demmer, and Camp WaWaSum), Planning Team, and the Design & Construction Team.  Maintains excellent relationships with off campus units, becoming a trusted partner in their human resource activities. Proactively seeks to help when needed, recognizing that support may be needed outside of the normal day-to-day. Maintains employee confidentiality and uses discretion when communicating sensitive information.

10% Finance Functions: Serves as account manager of the department business operations account, responsible for budget management, monthly account reconciliation, maintains business records, facilitates transactions and resolution of transactional conflicts, and follows the Manual of Business Procedures. Collects, analyzes, and reports on critical information, including key performance indicators or other business data.

10% Identifies ways to improve operational efficiency, provides process improvement recommendations, and generates and implements solutions within designated areas of responsibility. Leverages technology to research and solve business problems. Formulates, affects, interprets and/or implements management policies, procedures, or operating practices within areas of designated responsibilities.

Regular attendance is required to meet business and customer needs. 

This position will engage in high performing, leading edge practices, valuing people, partners and stewardship. At IPF, we are committed to fostering an equitable, inclusive culture; engaging and hiring a diverse workforce.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; one to three years of related and progressively more responsible or expansive work experience in office procedures or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

Experience with creating business office/operations procedures; experience in facilities business operations; experience with MSU policies and procedures; experience with labor relations practices; expert knowledge of Microsoft Office 365 products (Outlook, Word, Excel, PowerPoint, Teams);  excellent customer relations skills; ability to communicate effectively with a diverse population; ability to work independently and as an effective member of a team; ability to establish and use key performance indicators to assess performance and drive organizational improvements; ability to develop teams and plan, direct, and manage complex operations and staffing; excellent organizational skills with the ability to multi-task yet give attention to detail with frequent interruptions; ability to maintain focus on strategic priorities while managing routine tasks; ability to handle confidential issues with complete discretion; self-starter who possesses good decision-making skills and demonstrated ability to follow-through.

A creative and innovative lifelong learner with the ability to communicate effectively with a diverse population; able to problem solve within a collaborative team environment; ability to understand different perspectives while utilizing expert knowledge of the technical operations of the job.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume are required.

Special Instructions

Please note, due to the holidays, this position is open until January 7, 2025. Please expect delays in being contacted about the position. 

Work Hours

STANDARD 8-5

Website

https://ipf.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends January 7, 2025 at 11:55 PM