Professional Aide

Position Summary(Basic Job Function)

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Unit Position Summary

If you excel at customer service, organization, and attention to detail, this role is for you. As an Accounts Payable Assistant, you’ll support the team by ensuring invoices are processed in a timely manner, contributing to smooth university operations.

This position provides essential administrative and customer service support to the university’s Accounts Payable operations. Key responsibilities include responding to and directing email and phone inquiries, processing simple invoices, reviewing and reconciling supplier statements, and completing administrative tasks such as mail collection, invoice indexing, and document allocation.

What You'll Do

• Process simple purchase order invoice payments.
• Review and reconcile supplier statements.
• Administrative invoice management, including mail collection, indexing, and allocation.
• Demonstrate superior customer service and professional communications both written and verbal.
• Exhibit a spirit of teamwork and flexibility while consistently working to advance the mission of the university, unit and department.
• Demonstrate dependable, effective, and efficient work performance to meet service level expectations including individual performance metrics. 
• Adapt to new processes and technology in reasonable timeframes. 
• Aid co-workers in balancing workload, as requested by supervisor, including invoice statement review and completion of other duties as assigned.

Work Modality

This position is in-person, with the expectation of daily on-campus presence.

Desired Qualifications

• Previous accounts payable experience.
• Experience providing administrative or customer service support in a professional office environment.
• General understanding of accounting principles and the Manual of Business Procedures. 
• Previous experience using Kuali Financial Systems or other financial applications. 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

To be considered for this position, your application must include all of the following:

Cover Letter

Resume 

Applications that do not include all required materials will not be considered.

Special Instructions

This position is in-person, with the expectation of daily on-campus presence. Expected hours worked range from 20-40 hours/week.

Work Hours

ON-CALL

Website

https://controller.msu.edu