Heard AI Project/Event Coordinator

Working/Functional Title

Heard AI Project Coordinator

Position Summary

HeardAI, an NSF-Funded Research Initiative involving scientists from the MSU Colleges of Engineering, Social Science, and Communication Arts and Sciences, is seeking a project coordinator to support the planning and implementation of a multidisciplinary research project focused on developing artificial intelligence (AI)-based automated speech recognition (ASR) systems that are capable of accurately understanding the speech of people who stutter. The project coordinator will be the go-to person for all aspects of the project’s organization, coordination, and timeline, and the successful candidate will be a team builder with strong interpersonal and communication skills.

Working under the guidance of the principal investigator (PI) and co-principal investigators (co-PIs), the project coordinator will ensure timely communication among team members and accomplishment of project tasks; ensure ongoing communication with the funding agency; serve as a liaison with community stakeholders; review all research study and IRB protocols; manage participant data; coordinate research assistants; additional duties as assigned. This is a grant-funded position with the possibility of extension based on additional funding.

Responsibilities include but are not limited to:

• Facilitating interactions and communication among internal and external personnel; clarifying expectations and ensure deliverables are assigned, reviewed, and completed.
• Coordinate and communicate with stakeholders to ensure that project objectives are met.
• Serve as a liaison to administrators, staff and third party/vendors in the coordination and implementation of projects.
• Develop detailed project plans, including timelines, milestones, resource allocation, and budgeting.
• Implement process management techniques to streamline workflows and improve efficiency.
• Track project milestones and tasks to report to management and the funding agency.
• Develop communication strategies and campaigns related to specific projects; develop, compose, and edit communication materials; oversee the implementation of communication plans; and conduct evaluations of communication strategies.
• Manage participant recruitment, including communication and serve as a point of contact for participants, support participant reimbursement processes, and prepare needed procedures and forms.
• Manage and train transcription team; evaluate transcriptions to ensure reliability
• Other duties as assigned.

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four year college degree in Public Relations, Communications, Business or in an area related to the work being performed; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special projects; or an equivalent combination of education and experience. Experience in word processing, database, spreadsheet, desktop publishing and/or presentation software. 

Desired Qualifications

• Experience working with federally funded research grants
• Strong organizational and planning skills
• Ability to communicate effectively both verbally and in writing.
• Ability to work well with others to include co-workers at all levels.
• Knowledge of computer software systems like Microsoft Word, Excel, and other database applications.
• Knowledge of computer software systems for project planning and management.
• Ability to use a variety of office equipment to include personal computer, copier, telephones, fax and copier.
• Knowledge or IRB documentation for scientific research
• Ability to prioritize work appropriately, to work independently and to complete tasks in a timely manner in an active work environment.
• Interpersonal skills, close attention to detail, and flexibility in duties performed.
• Familiarity with project content areas (algorithm development or speech/language pathology)
• Familiarity with project management tools (software, systems)
• Familiarity with conducting research with multidisciplinary teams
• Completion of a Project Management Professional Certification or equivalent

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Required materials: Cover letter and CV 

Work Hours

STANDARD 8-5

Description of End Date

This is an off dated position funded until 11/30/27 with possible extension contingent upon funding renewal.

Website

https://comartsci.msu.edu/departments/co

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends October 20, 2026 at 11:55 PM