Curriculum Coordinator I - ASK/LCE / Curriculum Coordinator I

Working/Functional Title

Curriculum Coordinator I - ASK/LCE

Position Summary

This position provides support to the Shared Discovery Curriculum in the College of Human Medicine; Provides support for all aspects pertaining to ASK and intersessions. Provides information and assistance to students and faculty and advises them of potential solutions to problems and courses of action; assists faculty and students in understanding time lines and expectations related to curricular requirements; processing/preparation of curricular materials, uploading materials to the web; creates and maintains computer resources for the curriculum; collects and interprets information in order to produce reports and provide information for administrators, faculty, staff, and others; assists in planning for physical facilities, equipment, courses and other services needed for effective delivery of the curriculum; submits grades and maintains appropriate files according to university policy; proctors exams; assists other curricular staff support teams as needed; follows University and department policies and procedures in order to address and resolve questions and problems. Works closely with all eight late clinical experience (LCE) community campuses (Detroit, Grand Rapids, Flint, Lansing, Midland, Southeast Michigan, Traverse City, and Upper Peninsula) and outside partners to ensure consistent delivery of the ASK curriculum and assessments.  

Characteristic Duties and Responsibilities:

45% Curriculum Administration

• Uses multiple software systems to organize and arrange course materials for the students. Utilizes computer applications to deliver on-site assessments during different educational experiences.
• Reserves and prepares classrooms, laboratories, and lecture halls after analysis of teaching calendar requirements and faculty availability to facilitate effective curriculum delivery.
• Ensures that the centralized repository for curricular information and standard operating procedures is complete and current. Works with critical stakeholders to review/update content annually.
• Develops and maintains information gathering systems using various tools such as Access, Qualtrics, D2L, and Top Hat to monitor and report on key curriculum-related data.
• Responsible for creating ad hoc reports with programmatic information such as attendance or assessment data to address curricular needs.
• Manages the process of evaluations for faculty and educational experiences to ensure the effectiveness of the overall curriculum. Communicates individual concerns and aggregates results for leadership and prepares reports for faculty preceptors to foster continuous improvement of the preceptors and their delivery of material.
• Manages calendar invites, reserves rooms or video meetings, and takes minutes as needed to support curricular committee meetings, and student and administrative groups.
• Coordinates and administers workshops, special events, and programs to facilitate effective delivery of the curriculum.
• Maintains and ensures clear communication of curriculum-related policies and procedures to college stakeholders to advise them of potential solutions to problems and courses of action.
• Receives, collects, and processes complex and diverse information and independently renders decisions to inform action.
• Serves as lead ASK/Intersession assistant and the liaison between main campus and seven external community campuses (Detroit, Grand Rapids, Flint, Lansing, Midland, Southeast Michigan, Traverse City, and Upper Peninsula).
• Participates in monthly and quarterly meetings of ASK subgroups and workgroups, along with Intersession weekly meetings, and monthly meetings with the leadership team.
• Coordinates proctors for exams.
• Maintains student information across various datasets such as D2L and Top Hat to track student performance based on curriculum requirements. 

35% Faculty Support

• Assist the LCE Director with the creation of the annual report to the Curriculum Committee and LCE CDG.
• Assist the LCE Director with gathering information for inquiries from faculty and curricular leadership.
• Assist as liaison to the ASK/Intersession Course Directors and Associate Course Directors.
• Interfaces with faculty members from various departments to create complex schedules.
• Logs faculty teaching hours in College Educational Assignment System so that faculty effort is accurately captured.
• Develops materials to support faculty in their teaching needs, including technology familiarization materials and practice sessions.
• Facilitates the setup and smooth delivery of course materials by the preceptor and troubleshoots issues that arise during course presentations.
• Manages course evaluation information from students, including preceptor feedback. Shares feedback with appropriate faculty and leadership to foster continuous improvement in faculty performance.
• Recruit department faculty for ASK and Intersessions assignments as needed.
• Track faculty hours and report them for payroll.

15% Student Support

• Serves as the initial point of contact for student questions and urgent concerns. This could include urgent safety or health concerns experienced by students. Triages and problem-solves issues and involves appropriate faculty and administrators, as necessary.
• Tracks attendance for students and facilitates remediation as needed. Records all assignments and coordinates makeup assignments to ensure students have completed required assignments as defined in the syllabus.
• Maintains student academic records and ensures that information on student progress is uploaded to appropriate data sources to ensure accurate student data.

5% Other Clinical Experiences Duties

• Proctors and ensures the security of National Board exams.
• Stays up to date with technological advances and best practices.
• Actively participates in goals and initiatives of the overall Clinical Experiences and CHM team.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Education, Health Education, Educational Administration or a related field; six months to one to year of related and progressively more responsible or expansive work experience and knowledge of curriculum in the area of employment; word processing, database, spreadsheet and presentation software; or an equivalent combination of education and experience.

Desired Qualifications

Proficiency with Google Docs, and Microsoft Office 365, software; must be a self-starter with good decision-making skills and the ability to work independently on multiple projects simultaneously; experience editing and composing documents/correspondence; familiar with office procedures, including management of databases, committees, and written reports, scheduling meetings and conferences, and use of the web; demonstrate strong organizational skills with attention to detail and ability to interpret information and creatively solve problems; ability to establish and maintain collegial, effective working relationships with faculty, staff, and students; experience providing excellent customer service; ability and desire to work effectively and collaboratively as part of a team. 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Submit a Cover Letter, Resume, and DEI Statement.

Special Instructions

This position is based in East Lansing with occasional travel between campuses. Evening or weekend hours may be required to meet project deadlines, proctor exams, and support college events.  

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 01/07/2025 at 11:55 PM