Clerical Aide

Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

The Michigan State University and Hurley Children’s Hospital Pediatric Public Health Initiative Nutrition Team seeks a part-time clerical aide to support nutrition programs. This includes, but is not limited to, the Fruit and Vegetable Prescription Program and Flint Kids Cook. The clerical aide will be primarily responsible for accurate and secure data entry and data transcription. The Fruit and Vegetable Prescription Program gives children and prenatal patients a $15 prescription for fresh produce at every eligible visit to a participating pediatric or prenatal clinic. Prescriptions are filled at Flint Farmers’ Market or Flint Fresh, directly supporting local farmers, or at select Meijer grocery stores. Flint Kids Cook is a culinary and nutrition program for youth 8-18 years of age.

The clerical aide will pick up redeemed prescriptions and invoices from redemption sites and enter data from redeemed fruit and vegetable prescriptions into an Excel spreadsheet. Data entry will take place in office. The clerical aide will also assist with data transcription from participant interviews and focus groups as well as data entry and cleaning. This position is ideal for someone with strong attention to detail, at least intermediate experience with Excel, and ability to work independently.

Activities supported by the clerical aide include:

• Securely transport redeemed vouchers from designated redemption sites, adhering to established data security protocols.
• Accurately enter data from vouchers into Excel spreadsheets or other designated databases. Currently 600-700 vouchers are received each month and need to be entered.
• Respond to data inquires
• Conduct data quality checks to ensure accuracy and consistency.
• Assist with data-related inquiries and generate reports as needed.
• Maintain data confidentiality and integrity, following HIPAA and other relevant data protection standards.
• Perform other duties as assigned to support program goals.

This position is in office at the MSU Flint building. Hours will vary each week between 8-15 hrs/wk. Hourly rate of pay is $16/hr.

Please submit a cover letter and resume with your application.

Desired Qualifications

• Intermediate experience Microsoft Excel and Google Sheets 
• Fast and accurate typing skills, with the ability to enter high volumes of data efficiently.
• Demonstrated ability to work under time constraints while maintaining attention to detail.
• Excellent data security awareness and commitment to maintaining confidentiality.
• Ability to work independently and manage time efficiently.
• Effective communication skills, particularly related to responding to data requests.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume 

Cover Letter 

Work Hours

ON-CALL

Website

https://publichealth.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.