Clerical Aide

Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

Job Duties

• Verify and audit attachments supporting reimbursements, payments, and/or financial transactions in accordance with established policies.
• Answer emails and/or phones to provide assistance to callers.
• Miscellaneous clerical work as assigned.

We will train candidates who have a positive attitude, a professional customer service presence, and strong communication skills. This position is ideal for those who have an ability to work efficiently while giving significant attention to detail.  This is an on-call, part-time position that may include up to 19 hours of work per week. The typical schedule is 2-4 hours per day, but it can vary depending on seasonal transaction volume. Training and duties will be completed remotely.

Minimum Qualifications

• Knowledge normally acquired through high school education.
• Three to five years of related experience in word processing, spreadsheet, database, and/or desktop publishing software; presentation and webpage software; typing and filing.

Desired Qualifications

• Experience with Kuali Financial System (KFS), the Concur Travel System, and Microsoft applications.
• Knowledge of University policies, specifically travel policies.
• Ability to interpret and apply policies, procedures, and practices related to reimbursements and payments.
• Ability to work independently but also as team member for the betterment of the organization and the overall university community.
• Strong communication skills to allow for positive interactions with audiences of varying levels of knowledge and understanding.
• Orientation toward customer service and teamwork.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter.

Work Hours

ON-CALL

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.