Administrative Business Analyst

Position Summary

Join MSU Finance as an Administrative Business Analyst supporting a dynamic mix of financial, HR, and business operations. This role is ideal for a resourceful problem solver who enjoys variety, takes ownership of processes, collaborates across the university, and finds practical ways to keep operations running smoothly and effectively.

The Administrative Business Analyst coordinates and supports financial, human resources, facilities, and general business operations for departments within Finance. The position applies knowledge of University policies, procedures, systems, and business practices to administer complex and recurring operational processes, maintain accurate financial and personnel information, and ensure timely completion of unit responsibilities.

The position serves as a resource to Finance leadership, employees, University service units, and external stakeholders; independently coordinates assigned business processes; reviews information and transactions for accuracy and compliance; researches and resolves operational issues; and identifies opportunities to improve the efficiency and effectiveness of administrative processes. The position handles confidential financial and employee information and exercises discretion and independent judgment in determining appropriate action within established policies and procedures.

Work Modality

This position is "remote-friendly", with the expectation of on-campus presence periodically. This is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Salary Expectations

Salary is commensurate with experience.

What You'll Do

Financial Operations and Business Support:

Coordinate and administer financial activities supporting departments within Finance. Serve in assigned Fiscal Officer and account-related roles and provide financial review, reporting, reconciliation, transaction processing, and operational support. Analyze financial information and transactions for accuracy, completeness, appropriate documentation, and compliance with University policies and procedures.

Coordinate financial activities involving internal and external customers, University service units, and vendors, including recurring and specialized financial processes. Research and resolve financial, account, payment, and transactional issues and maintain appropriate business and financial records. Apply knowledge of University financial systems and processes to support effective financial operations and identify opportunities for process improvement.

University Unclaimed Check Administration:

Administer and oversee the University's unclaimed check process. Coordinate the receipt, research, disposition, recording, and deposit of unclaimed payments and work across University units to determine appropriate accounting treatment and ensure funds are accurately and timely recorded. Serve as a University resource for the process, research and resolve unusual or unclear transactions, maintain appropriate records and controls, and develop or refine procedures to promote consistency, accuracy, and compliance.

Facilities and Administrative Operations:

Coordinate and oversee facilities and general administrative operations supporting Finance offices and employees. Serve as a primary liaison with University service units, building partners, employees, and external vendors to coordinate services, address operational needs, and resolve facilities and workplace issues. Administer processes related to building operations, space access, maintenance, telecommunications, supplies, shared facilities, meetings, events, and other workplace services. Communicate operational and building-related information to Finance employees and coordinate responses to issues affecting Finance spaces and operations. Represent Finance in assigned building, safety, and operational activities and ensure administrative processes and resources are effectively coordinated. Research service and operational issues, determine appropriate resources or actions, and recommend improvements to enhance efficiency, consistency, and customer service.

Human Resources, Timekeeping and Payroll Administration:

Coordinate and administer human resources, timekeeping, payroll-related, and employee administrative processes for Finance. Serve as a resource to employees and supervisors regarding assigned HR processes and apply and interpret University policies and procedures to ensure transactions, records, approvals, and required documentation are accurate, complete, timely, and compliant. Oversee assigned timekeeping and employee administration processes; review and process HR and payroll-related action; and provide support for hiring and other employee lifecycle activities. Maintain confidential personnel information and records and exercise discretion when communicating sensitive information. Monitor recurring HR requirements and deadlines, communicate with employees and supervisors regarding necessary action, and follow up to ensure completion. Research and resolve HR administrative issues and identify and implement improvements to processes, documentation, and workflow.

Other Business Operations and Special Projects:

Coordinate and support other administrative, communication, technology, and business-process activities for Finance and the Controller's Office. Serve as a point of contact for assigned unit communications and information resources and support the maintenance and accessibility of operational information. Develop, document, review, and update policies, procedures, instructions, and other business resources. Apply knowledge of University systems and technology to support administrative processes and information management. Participate in special projects and organizational initiatives; research issues, organize and analyze information, coordinate with stakeholders, and recommend solutions or process improvements. Perform other duties of a similar nature or level as assigned.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field; one to three years of related and progressively more responsible or expansive work experience in office procedures, or in performing responsibilities related to the operational activities of the employing unit; experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• One to three years of related and progressively responsible experience. supporting financial, human resources, facilities, and general business operations in a complex organization.
• Experience interpreting and applying financial, human resources, and administrative policies and procedures; administering financial and HR transactions and processes; maintaining business records; and researching and resolving operational issues. Knowledge of University business and HR policies, procedures, and systems, including experience with SAP, Kuali Financial System, Business Intelligence, or similar enterprise systems.
• Strong organizational, analytical, problem-solving, communication, and customer service skills.
• Demonstrated ability to manage multiple recurring processes and deadlines, work independently, exercise sound judgment, maintain a high degree of accuracy, and handle confidential matters and materials appropriately.
• Demonstrated ability to work collaboratively with employees, administrators, University service units, and external vendors and to identify and implement improvements to administrative processes.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

To be considered for this position, your application must include all of the following:

Cover Letter

Resume 

Three Professional References

Applications that do not include all required materials will not be considered.

Special Instructions

Work Modality

This position is "remote-friendly", with the expectation of on-campus presence periodically. This is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Salary Expectations

Salary is commensurate with experience.

Work Hours

STANDARD 8-5

Website

https://finance.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends September 1, 2026, 11:55 PM