Professional Aide

Position Summary(Basic Job Function)

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Unit Position Summary

 The Office Coordinator supports the daily operations of the FAME Program by providing high-quality administrative, organizational, and event coordination support. This position works closely with the Program Director to ensure smooth program functioning, strong communication, and well-executed events and activities. The role includes both virtual and in-person work, with in-person hours determined prior to the start of each semester. 

Key Responsibilities

Administrative Support:

• Assist the Program Director with general administrative tasks and special projects.
• Maintain organized digital and physical files, records, and program documents.
• Support communication efforts, including drafting emails, sending announcement, and distributing program materials.
• Manage scheduling needs such as coordinating meetings, preparing agendas, and tracking deadlines
• Monitor the program inbox and route inquiries as appropriate.

Event Coordination

• Plan and support FAME-sponsored events in collaboration with the Program Director.
• Reserve rooms, coordinate events spaces, and manage logistics.
• Locate and communicate with presenters, facilitators, or community partners.
• Order food, supplies, or materials as needed.
• Draft and send event invitations, reminders, and follow-up communications.
• Assist with day-of event setup, support, and cleanup as needed.

Program Operations:

• Provide general front-line support for students and visitors.
• Help ensure the office environment remains organized and welcoming.
• Assist with tracking programs participation, engagement, and needed follow-ups.
• Complete additional duties as assigned by the Director to support program goals.

Desired Qualifications

●    Minimum of two years’ experience in an administrative role
●    Proficiency in Microsoft Office, including Excel, Outlook, and Microsoft Teams
●    Strong organizational, communication, and multitasking skills
●    Ability to work independently and collaboratively in a fast-paced environment.
●    Comfortable interacting with students, presenters, and campus partners.
●    Dependable, detail-oriented, and responsive.
●    Proficient with email, scheduling platforms, basic document creation, and recordkeeping tools.
●    Experience in administrative support or event planning is preferred but not required.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

·  Résumé

·  Cover letter

·  Contact information for two professional references 

·  Relevant certifications or licenses (if applicable)

Work Hours

ON-CALL

Website

https://fame.socialwork.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.