Office Coordinator I

Position Summary

The role is responsible for supporting financial operations within the Business and Financial Services unit. This position provides dedicated support to Culinary Services and the Auxiliary Sports Group, ensuring accurate, timely, and compliant financial processing. Key functions include accounts receivable, reconciliation, vendor coordination, and financial reporting, contributing to the overall efficiency and effectiveness of business operations.

Typical duties include:

• 40% – Accounts Receivable: Billing, aging, and follow-up on internal invoices to ensure timely collection of funds.
• 10% – Reconciliation: Data entry across various systems for funds received by multiple units, including identifying and resolving discrepancies as needed.
• 10% – Accounts Payable: Submitting invoices for payment.
• 10% – Third-Party Vendors: Performing various tasks related to third-party vendors.
• 10% – EDoc Finalization: Reviewing all eDocs to ensure they are properly processed and finalized.
• 5% – Running Reports: Generating reports for various units using BI and POS systems.
• 10% – Student Staff Support: Assisting with tasks involving student employees, including coordinating training and creating supporting materials such as presentations and documents.
• 5% – Other Duties: Performing miscellaneous duties as assigned.

All positions in RHS are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency conditions, you will be expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If you have an approved remote work agreement to work a portion of your normally scheduled work hours remotely, you may be called upon to work on-site to serve the MSU community. If you have a permanent, on-going, and/or pervasive condition that may impede your ability to work on-site, please contact the Resource Center for Persons with Disabilities (RCPD) at rcpd.msu.edu/get-started.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college; six months to one year of related and progressively more responsible or expansive work experience in an accounting-based environment or in performing tasks related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

• Experience in accounts receivable, accounts payable, or general financial operations
• Experience supporting auxiliary units such as Culinary Services, hospitality, or athletic operations
• Strong organizational and analytical skills
• High attention to detail and accuracy
• Effective communication and coordination abilities
• Experience with Kuali Financials System
• Ability to delegate tasks and support staff productivity
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong desire to work with students and provide mentorship, fostering a supportive and developmental work environment 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, cover letter, three (3) professional references.

Work Hours

Varying schedule Monday-Friday (7:30am-4pm, 8am-5pm) due to business need.

Website

https://rhs.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends July 14, 2026 at 11:55 P.M.