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Student Affairs Secretary / Secretary II

Back to search results Apply now Job no: 830424
Work type: Support Staff
Pay Grade: 07
Major Administrative Unit / College: College Of Nursing
Department: Nursing 10033616
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Office/Clerical Support, Clerical Technical- CT, Full Time (90-100%), Union

Working/Functional Title

Student Affairs Secretary

Position Summary

The Secretary in the Office of Student Affairs (OSA) will work closely with the OSA Event Planner & Admin Support to assist  the advising staff in the College of Nursing. Support will be accomplished by coordinating and initiating a wide range of activities  to facilitate the OSA functioning while integrating diversity, equity and inclusion (DEI) values. For example, compile, verify, process, and analyze complex, specialized department information/data; independently renders decisions; resolve problems; interpret information; apprise customers of appropriate actions to facilitate the functioning of the department. In addition, provide travel, clerical, program, and technical support for the OSA Specialists (Academic, Admissions, and Recruitment staff members).

  • Receive, collect, and process complex and diverse information, such as budgets, invoices or data summaries, and meeting notes/reports.
  • Independently renders decisions to coordinate day-to-day operations, request specific actions, and provide information for students, parents, staff, external agencies, and visitors.
  • Assist in developing, implementing, maintaining, updating, and suggesting strategic improvements within office policies and procedures, emergency procedures, etc.
  • Supports team members with efficient, timely coordination of inter-departmental and collaborative meetings, in person, via Zoom or Teams, etc., and assists with travel arrangements and accounting.
  • Prepare meeting rooms (virtual and in person), AV and other technology-related needs, and monitor supplies.

This is an on campus position between the hours of 8 am - 5 pm Monday through Friday with a few evening/weekends required for events hosted by the Office of Student Affairs. 

Unit Specific Education/Experience/Skills

Knowledge generally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience. Candidates must be dedicated to integration of DEI in their work interactions and documents.

Desired Qualifications

  • Ability to work effectively as a member of a diverse team
  • Ability to provide high-quality customer service and handle multiple priorities simultaneously with confidence and poise in a fast-paced environment
  • Experience with handling confidential and sensitive situations with complete discretion
  • Excellent communication skills (both written and verbal), interpersonal skills, superior customer service skills, and the ability to incorporate appropriate phone etiquette
  • Strong organizational skills with the ability to make independent decisions consistent with established policies and DEI values of the CON
  • Ability to work independently with frequent interruptions and balance multiple tasks
  • Proficiency with Microsoft Office suite, especially Word, Excel, PowerPoint, Shar Point, Teams, and Outlook, and proficiency or ability to become proficient in any College of Nursing databases
  • Familiarity with Enterprise Business Systems (EBS)
  • Knowledge of University policies and procedures
  • Ability to maintain strict confidentiality concerning all matters relating to students (prospect, current, and alums), including, but not limited to, applicant data, student academic records, personal information, etc.
  • Cross-and intercultural communication fluency
  • Ability to work well with a diverse group of people
  • Ability to lift 25+ lbs
  • Valid driver’s license

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Together-we-will Statement

The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/

Special Instructions

Please attach a list of three (3) professional references with contact information knowledgeable of your work

Work Hours

STANDARD 8-5

Website

www.nursing.msu.edu

The Bidding Eligibility ends on 11/29/2022 at 11:55 PM

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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