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Specialist - Outreach-Fixed Term

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Back to search results Apply now Job no: 560058
Work type: Faculty/Academic Staff
Major Administrative Unit / College: International Studies And Programs
Department: International Studies And Programs Dean 10054474
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Full Time (90-100%), Fixed Term Academic Staff, Administrative/Business/Professional, Education/Training, PR/Media/Graphics/Comm/Fund Raising

Working/Functional Title

Program Manager

Position Summary

MSU, through its Global Youth Advancement Unit (GYAN) operating out of the International Studies and Programs office, is partnering with the Presidential Committee on the North East Initiative (PCNI) to develop a capacity building program for mid to senior level public, private, and non-profit officials in North East Nigeria. The purpose of the proposed North East Capacity Building Program (NECap) is to support the development of key professionals in North East Nigeria. In collaboration with a select group of MSU faculty, GYAN will host 60 officials from the North East region representing government, industry, and the NGO community at MSU, and various national and international sites outside of MSU, starting January 2019.

To support program administration, monitoring and management support, MSU wishes to appoint a Specialist- Outreach, also known as the program manager, tasked with the primary responsibility of administering the program to the visiting NECap Fellows. In addition to standard administrative tasks related to enrollment support for the program, the role would also involve the following programmatic and operational responsibilities:

  • specialized onboarding advisory and support (including but not limited to) advising Fellows on visa and program requirements from application to arrival and through the duration of the program
  • managing individualized strategic plans for the Fellows
  • providing support for the development and delivery of short-term training workshops by working with relevant MSU colleges and centers, and identifying and coordinating access to professional resources available outside of MSU, when needed.

Essential Duties & Responsibilities [70%]:

Participant Onboarding Advisory and Support (30%)

  • Provide detailed consultation to potential Fellows and guide their application/enrollment process.
  • Prepare all required documents at a high standard and share with GYAN and OISS for admission and visa.
  • Keep all Fellow’s documents current (especially those statutorily mandated), up to date (such as performance records), and secure on the shared drive.
  • Provide comprehensive advising and support with topics such as program and course enrollment, academic, cultural and social activities, housing, health insurance, etc
  • Provide initial settlement service, orientation and ongoing learning and living support by liaising with OISS, housing office, and relevant MSU academic units, etc. to ensure Fellows’ positive experience and satisfaction
  • Program manage, secure and support local, domestic and international logistics for participating delegates, faculty members, and representatives from partner organizations. Representative scope of work will include all of the following:
    • Arranging all logistics with the support of the administrative assistant such as hotel, meals, transportation, preparing program handouts, classroom facility, refreshments during workshops etc.; and hosting external (domestic) and international visitors.
    • Meet with participants on a daily and weekly basis during the four week program to monitor study progress and ensure Fellows’ success.

Program Management, Monitoring and Reporting (40%)

  • Overall program management of all activities spanning program schedule development and management; orientation; seminars, meetings, panel discussions and field trips
  • Identify (for new and replacement resources), follow-up and secure MSU collaborative unit and individual faculty members for programming through requisite coordination and various outreach/networking activities.
  • Work closely with the Assistant Dean and Fiscal Officer on budgets (budgets setting, expenditure review and analysis) to ensure financial viability of all programs.
  • Supervise and train student assistants for delivery of various aspects of programming.
  • Program reporting
    • Support the development of individualized strategic plans for each Fellow
    • Ensure program activities and outputs, per the Monitoring and Evaluation framework, are delivered on time, and comprehensively
  • Create and maintain program database and resource directory.
  • Provide assistance and support, as needed, with all programming.

Secondary Functions [30%]:
Communication and Outreach (15%)

  • Support GYAN Communication team to generate, circulate and promote program information, news, achievements and other relevant material
  • Intentionally and actively identify and secure human resources for programming such as subject matter experts from MSU faculty, other Universities, government offices, NGOs and private companies, etc.
  • Maintain regular effective communication with program alumni, MSU internal partners and national and international partners etc.

Functional Support (10%)

  • Provide leadership and coordination of one or more strategic priority areas/functions within GYAN (e.g., value-add programming, delegate induction and onboarding etc.).

Professional Development (5%)

  • Continue developing professional skills by actively looking for opportunities to do so; this may include taking advantage of relevant MSU offered training, online courses, attending relevant conferences as necessary/appropriate/fiscally feasible.
  • Contribute to the field of international professional training and development, which may include producing scholarly publications/blog, conducting outcomes assessment research, etc.

Required Degree

Masters -International Relations, Public Policy,

Minimum Requirements

• A master's degree in one of the following or similar fields such as International Relations, Public Policy, Supply Chain Management etc or a law degree, with experience in International Law or Development
• At least five years of professional work experience in an international education setting
• Highly organized and motivated individual
• Excellent written and oral communication skills

Desired Qualifications

• Experience living, working, or studying abroad, especially in Nigeria
• Proficiency in a language other than English
• Fluency in Hausa or the Nigerian Krio (pidgin)
• Good knowledge and interest in the African region, context and development
• Empathetic and affable attitude

Required Application Materials

CV and letter of interest

Review of Applications Begins On



Department Statement

GYAN serves as a coordinating platform for research and international development activities related to the education, entrepreneurship, mentoring, and leadership training of youth between the ages of 10 and 35. Based on preliminary research on youth in developing countries, GYAN is focusing on three priority themes, partner organizations, and regions.    

Nearly a quarter of the world’s population are youth between the ages of 10 and 24, and 87 percent of them live in developing countries. One of the greatest challenges facing these young people is unemployment, with six out of 10 of the approximately 120 million young people joining the labor market each year unable to find jobs. Efforts to support youth employability must dramatically increase and evolve to keep up with this rapid population growth.

Michigan State University’s Global Youth Advancement Network will build on MSU’s legacy of international engagement and create innovative solutions that will improve the livelihood of millions of global youth. In collaboration with other MSU programs—such as the Alliance for African Partnership, Asian Studies Center, and MSU’s #1 ranked program for teacher education—GYAN is increasing the university’s global engagement and building on the university’s land-grant values to address young people’s aspirations for sustainable global prosperity.

MSU Statement

Michigan State University has been advancing the common good with uncommon will for more than 160 years. One of the top research universities in the world, MSU pushes the boundaries of discovery and forges enduring partnerships to solve the most pressing global challenges while providing life-changing opportunities to a diverse and inclusive academic community through more than 200 programs of study in 17 degree-granting colleges.

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