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Secretary I

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Back to search results Apply now Job no: 552436
Work type: Support Staff
Pay Grade: 05
Major Administrative Unit / College: Michigan State University Extension
Department: Msue Directors Office 10058282
Salary: 13.06
Location: Montmorency
Categories: 1/2 Time (50-64.9%), Clerical Technical- CT, Agriculture, Office/Clerical Support, Non-Union

Working/Functional Title

Montmorency Co MSU Extension Secretary

Position Summary

Be the face of MSU Extension (MSUE) in the County in a way that allows clientele, and potential clientele, to quickly and easily access Extension system information; direct clientele to appropriate information and resources (e.g. Educators, Faculty, MSUE Bookstore, websites); assist with the logistics and promotion of MSUE Educational events in the county; support MSUE staff in a manner consistent with delivery of Extension programs. This position will have a focus on supporting the MSUE Children & Youth Institute and the 4-H program.

Characteristic Duties/Responsibilities

  • Types and proofreads standard and/or pre-formatted documents in order to provide the necessary documentation for activities within the Department and to produce rough drafts and final copies for faculty and staff.
  • Greets visitors and answers the phone in order to provide information or screen, prioritize and route to the correct source.
  • Reproduces, collates and staples materials for faculty and staff.
  • Requisitions and checks in office and/or copier supplies in order to maintain current inventory.
  • Performs daily maintenance of office equipment and arranges for repairs when necessary.
  • Compiles information and maintains departmental files and routine records and statistics in order to have records for audits and internal needs.
  • Contacts on-campus and off-campus offices in order to arrange for meeting rooms and travel accommodations.
  • Sorts, opens, and distributes Department mail.
  • Assists with Departmental procedures as required.

Unit Specific Education/Experience/Skills

  • High School education with course work in business-related areas, such as typing and shorthand.
  • Up to six months of experience in word processing, typing and filing.
  • May require technical knowledge or training related to the field of employment.
  • Or an equivalent combination of education and experience

Desired Qualifications

  • Effective oral and written communication skills.
  • Demonstrated ability for accuracy and thoroughness.
  • Knowledge of computer software and usage (e.g., work processing, spreadsheets, scheduling, Internet browsers, etc.).
  • Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.
  • Proven ability in establishing and working with a diverse network of constituents and community members across race, gender, socioeconomic class, disabilities and other differences.
  • Understanding of and ability to implement Civil Rights principles and compliance standards.
  • Has an understanding and commitment to equal access and opportunity and to diversity and inclusivity.
  • Other skills and/or physical abilities required to perform duties of the position.

Required Application Materials

Applicants are asked to submit a current resume/CV, cover letter and four (4) professional references.

Work Hours

Part-time, 24 hours/week, Tuesday through Friday, 10:30 am - 4:30 pm.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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