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Office Assistant III

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Back to search results Apply now Job no: 489358
Work type: Support Staff
Pay Grade: 09
Major Administrative Unit / College: Michigan State University Extension
Department: Extension Children And Youth 10058941
Salary: 17.76
Location: East Lansing
Categories: Office/Clerical Support, Union, Full Time (90-100%), Clerical Technical- CT, Financial/Accounting

Working/Functional Title

CYI 4-H Support

Position Summary

Compiles, checks, processes and/or analyzes complex and/or specialized department information/data; independently renders decisions; interprets information; apprises customers/clients/constituents of appropriate actions in order to facilitate the functioning of the Department or Section.

Characteristic Duties/Responsibilities

  • Receives, collects and processes complex and diverse information and independently renders decisions in order to contribute to information bases or request specific actions.
  • Prepares and/or assists in developing and compiling analytical reports.
  • Processes complex information in order to analyze options and to resolve problems.
  • Interacts with University personnel, students, external agencies and the public, verifies information and makes judgments in order to ensure that records and resultant actions are correct.
  • Prepares and processes requests in order to have materials ready when they are needed.
  • Interprets terms and conditions of documents or agreements pertaining to expenditure of funds.
  • Maintains and reconciles the bookkeeping records for multiple departments and/or programs in order to assist with budget planning, grant proposals and forecasting.
  • Researches and collects data in order to assist in the preparation of grants, proposals and departmental reports.
  • Drafts and types memos and proposals, reviewing and editing as necessary.
  • Completes project work independently in order to facilitate the functioning of the department or section.
  • Performs duties normally associated with an Office Assistant I, Office Assistant II, Accounting Clerk I and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit.

Unit Specific Education/Experience/Skills

  • High School education or an equivalent combination of education and experience.
  • Three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop software.
  • Presentation and webpage software.
  • Typing and filing.
  • Maintaining accounting ledgers.
  • May require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment.
  • Or an equivalent combination of education and experience.

Desired Qualifications

  • High level of verbal and written communication skills.
  • Demonstrated ability for accuracy and thoroughness.
  • Strong computer skills, including Microsoft Office, event management technologies, and financial/bookkeeping software.
  • Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.
  • Ability to travel in local and surrounding communities and occasional long distance travel are required as a regular part of this position.
  • Transportation is the responsibility of the employee.
  • Proven ability in establishing and working with a diverse network of constituents and community members across race, gender, socioeconomic class, disabilities and other differences.
  • Understanding of and ability to implement Civil Rights principles and compliance standards.
  • Has an understanding and commitment to equal access and opportunity and to diversity and inclusivity.

Required Application Materials

Applicants are asked to submit a current resume/CV, cover letter and four (4) professional references.

Work Hours

STANDARD 8-5

(Bidding Eligibility ends 02/13/2018 at 11:55 PM)

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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