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Administrative Assistant I

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Back to search results Apply now Job no: 480783
Work type: Support Staff
Pay Grade: 10
Major Administrative Unit / College: University Advancement
Department: Vice President University Advancement 10069864
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Full Time (90-100%), Administrative Professionals- AP, Administrative/Business/Professional

Working/Functional Title

University Advancement VIP Travel Admin

Position Summary

The VIP Travel Administrator will be responsible for the oversight and coordination of University VIP participation requests, assisting in a coordinated effort of collecting, compiling and interpreting requests to ensure VIP engagement is maximized and focused strategically with current and prospective donors.

The VIP Travel Administrator must possess a high level of sound judgement and confidentiality in the course of work.  The successful candidate will utilize and maintain an established process in monitoring the scheduling of activities to communicate, prioritize, commit and confirm VIP presence and participation in strategic engagement with current and prospective donors locally and nationally.

Additionally, the Administrator will oversee the coordination and provision of itinerary and briefing materials to the VIP, adhering to strict deadlines and logistics.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in a business-related field or in a field which corresponds to the particular department of employment; six months to one year of related and progressively more responsible or expansive work experience in word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; office procedures, or in performing responsibilities related to the operational activities of the employing unit; or an equivalent combination of education and experience.

Desired Qualifications

  • Experience in professional higher education fundraising environment
  • Knowledge of the Advance system
  • Confidentiality and sound judgement are crucial to this role.
  • Accuracy is crucial for this role.
  • Excellent skills in grammar, writing and editing
  • Strong organization skills, and independent initiative toward follow-up and follow-through
  • Ability to problem solve and use initiative
  • Ability to work under pressure and meet deadlines
  • Orientation toward customer service and teamwork
  • Proficient in MSU Office products

Required Application Materials


Work Hours

Work hours are 8 am to 5 pm with some nights and weekends.

(Bidding Eligibility ends 12/12/17 at 11:55 PM)

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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